Administrative Specialist
Job ID #: 211004
Location: Topeka / Shawnee County
Job Posting Closes: Open Until Filled
Who can apply: Anyone
Classified Service
Full-Time
Benefits Eligible
Work Schedule: 8:00am-5:00pm
Veterans’ Preference Eligible
Compensation: Hourly Pay Range: $15.03 – $16.16
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Position Summary: : 1. Responsible for reproducing this agency’s evidential audio/video footage of traffic stops, arrest, or accident footage from approximately 500 KHP officers’ in -car and or jail DVDs. Reproduces the DVDs or exports digital links in order to fill requests received from the general public, attorney’s, courts, insurance companies, outside law enforcement agencies, KHP personnel etc. Reviews and compares the content of selected footage to ensure it is consistent with the case data and reports written by the investigating officer. Analyzes problems that arise with video requests and implements a solution. Makes written notations regarding the quality and quantity of the audio and video so it can be noted in the Records file and passed on to the requester. Completes required paperwork for each DVD/VHS or digital link that is reproduced or exported. Processes all video and photo requests.
2. Process CHART investigation materials. CHART investigations contain highly technical materials that are generated by specialty trained Troopers.
3. Accesses the Incident File Tracking System to review driver’s and witnesses handwritten statements and other non-electronic accident documents daily to verify that correct case numbers have been assigned and to determine their thoroughness and clarity.
4. Assists with answering the Records Department Hunt Pilot phone line. Answers questions and transfer calls when necessary. As assigned, pulls voice messages on the Hunt Pilot line message system. Returns the calls and assists caller with their questions.
5. Assists customers at the customer service window when necessary. Creates a file within the Records Receipt System in order to log in customer money receipts. Completes special projects and performs other duties as assigned by supervisor or other agency personnel.
For a full position description email request to KHP.Career@KS.GOV , please include the Job ID #. Apply online at https://jobs.sok.ks.gov/psc/sokhrprdcg/APPLICANT/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=211004&PostingSeq=1
Qualifications:
Education: High School diploma or equivalent
Licensing: Valid Driver’s License
Minimum Qualifications: Ability to establish and maintain effective working relationships with supervisors, co-workers, customers, and general public; communicate effectively with internal and external customers both orally and in writing; and multi-task. Extensive demonstrated attention to detail in reviewing documents with a high rate of accuracy. Knowledge of general office practices and procedures.
Three years of experience in general office, clerical, and administrative support work.
Preferred Qualifications: Knowledge of the Kansas Open Records Act (KORA) laws and confidentiality laws and policies applicable to agency records. Proficiency with windows based software, particularly Excel and Microsoft word.
Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background check including fingerprints. Ability to lift 40 lbs to lift and move lightweight office materials and other objects, bend, stoop, and sit for long periods of time.
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Contact Information: Rebecca Hulsopple
Email: Rebecca.Hulsopple@KS.GOV
Phone: 785-296-0055