Procurement Officer II
Job ID #: 211485
Location: Topeka / Shawnee County
Job Posting Closes: Open Until Filled
Who can apply: Anyone
Unclassified Service
Full-Time
Benefits Eligible
Work Schedule: 7:30am – 3:30pm
Compensation: Hourly Pay: $23.26
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Position Summary: Incumbent procures moderately complex procurement activities for goods and services by administering contracts, placing purchase orders from state established contracts, conducting in-house bidding, developing and maintaining agency contracts, and purchase orders as required to assure the goals and objectives of the Kansas Highway Patrol are met effectively and efficiently. This position creates bidding events in the SMART system for goods and services, awarding at the lowest possible cost consistent with accepted and necessary standards for quality and service while operating within established purchasing regulations. Incumbent reviews purchase requests to determine the proper method of procurement, investigates sources of supply, develops product standards and specifications to go to the Division of Purchasing for bid items over the KHP authority limit and in accordance with State statutes, solicits bids, reviews and analyzes bid responses to determine the lowest responsible bidder, recommends and makes awards up to a specific dollar amount in accordance with state and agency specific purchasing policies and regulations. This position ensures a continuity of supply thus preventing the interruption of the flow of goods and services, verifies pricing in line with contractual agreements, maintains a consistency of quality thorough physical inspections, follow-up with end users, product testing and evaluation and research, etc. Incumbent is responsible for the Business Procurement Card (BPC) program used to procure goods and services for the agency. Serves as liaison between BPC vendor and KHP users in resolving inquires related to BPC accounts. Addresses BPC issues that are not limited to the following: new users, transfers, name change, Troop change, address and PCA code changes, lost cards, expired cards, defective/damaged cards, canceled cards, activation number changes, billing discrepancy, leave of absence/military leave, over limit issues, non-acceptance issues (e.g. merchant category codes, machine acceptor ID), unauthorized card purchase, managing control accounts, and the acquiring of individual statements. Maintains and tracks BPC holder accounts on database. Prepares the appropriate paperwork in acquiring the necessary signatures for card initiation. Is involved in the full cycle progress of receiving, gathering, sharing, and distributing, information that pertains to the BPC program. Maintain accurate inventory of the copier Contract (including units ID numbers, location of units throughout agency, and features associated with unit ie. Fax) annual billing and ordering as needed. This will require excellent communication through out the agency and to work with all bureau’s in every district and HQ. Contacts and meets with vendors via verbal and written communications to obtain information such as product specifications, product accuracy, and quality, product availability, damaged shipments, under/over shipments, late shipments, substitutions, incorrect billing, etc. Due to the extensive contact with vendors, state and agency personnel, the incumbent must develop and maintain good working relationship so as to create an attitude of cooperation and goodwill. Incumbent shall attend and participate in regular and special meetings or conferences with vendors, business representatives, end-users and other state and agency personnel and execute assignments connected therewith. Documents and maintains job aides for assigned tasks, completes special projects, and performs other duties as assigned. Assists other employees in the work unit in accomplishing assignments as necessary.

For a full position description email request to KHP.Career@KS.GOV , please include the Job ID #. Apply online at https://jobs.sok.ks.gov/psc/sokhrprdcg/APPLICANT/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=211485&PostingSeq=1

Qualifications:
Education: High School diploma or equivalent
Licensing: Valid Driver’s License

Minimum Qualifications: Two years of experience in procuring commodities and services which includes preparing order specifications, estimates, bids, contracts and awarding contracts. Experience and the ability to write product specifications is required. Ability to speak clearly and concisely in person and on the phone; establish and maintain effective working relationships; communicate effectively, verbally and in writing with fellow employees, general public, and vendors; listen, and respond to fellow employees, general public, and vendors via telephone or in person. Common to proficient knowledge/use of personal computers and of Microsoft windows software programs; as well as automated purchasing/inventory software. Ability to perform basic mathematical calculations; accurate proofreading; multi-task; and read and write comprehensively.

Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background investigation, including fingerprinting. Ability to repeatedly bend, stoop, lift lightweight materials up to 40 lbs.; sit for long periods of time; walk; stand; stretch; twist; perform repetitive motions with one or more extremity; reach out with body, arms and/or legs; and move in confined areas.
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Contact Information: Rebecca Cyr
Email: Rebecca.Cyr@KS.GOV
Phone: 785-368-6433