Primary Accountability (Job Purpose):
The Administrative Assistant is responsible for answering phone calls, greeting customers, preparing all forms of communication, managing accounts, and other general administrative duties.
Primary Responsibilities:
• Answers and directs phone calls.
• Greets customers, vendors, and others who call on the company, and refers same to appropriate personnel.
• Provides general support to all departments
• Enters A/P Data and assists in setting up invoices for payment, ascertaining that all merchandise is received correctly, and pricing is correct against purchase orders and dating terms.
• Verifies vendor statements to make certain accounts are not past due.
• Maintains orderly and complete electronic and hardcopy filing system.
• Assists in balancing petty cash expenditures.
• Performs, as needed, a variety of general office and clerical duties: faxing, scanning, copying, matching order file copies, preparing invoices, stuffing and mailing envelopes, etc.
• Assists with maintaining and purchases of office supplies.
• Assists with new customer credit applications and processing.
• Assists in preparation of invoices and monthly statements to customers.
• Assists in preparation of A/R deposits to bank; balancing of daily receivables.
• Assists in keeping complete and systematic records of business transactions.
• Attends company and department meetings as requested.
• Performs all other related duties as assigned.
Qualifications:
• High School Diploma or GED required. Associate degree in a related field is preferred.
• Minimum of one (1) year of administrative or related experience. Three (3) years related experience preferred.
• Computer experience including Microsoft Office Software. Excellent computer skills, especially typing.
• Attention to detail.
• Excellent problem-solving skills and strong mathematical skills.
• Detail oriented with a high degree of accuracy and thoroughness.
• Ability to multi-task, problem-solve, and work well under pressure and meet deadlines.
• Ability to demonstrate strong planning and organizing skills.
• Ability to demonstrate a personality which is pleasant, cooperative and mature.
• Ability to effectively communicate, present information and respond to questions, both in a written and verbal manner.
• Ability to work independently and in team settings.
• Self-motivated and interested in working with other people, as well as maintaining a good team attitude.
Compensation
$18-$20/hr., based on experience.
SALISBURY SUPPLY CO INC
114 SE Quincy Street
TOPEKA, KANSAS 66601
United States
Send resume and list of references to sheri@salisburyco.com or apply on Indeed.com
No phone calls please.