Tag Archives: Office Careers Technology

Office Manager

The Office Manager is responsible for the operation of the church office, including providing administrative and clerical support to church staff, and managing the financial office. This person maintains a professional relationship with the pastors, staff, and congregation, and supports an office culture where staff and guests feel welcome, supported, and empowered to carry out FPC’s mission of “loving God, loving neighbors and living with purpose.” This person is required to maintain a high level of confidentiality.

Responsibilities:

Provides administrative and clerical support for the pastors, including calendar management and coordination of schedules; assists with scheduling of pastoral care; maintains the church prayer list; prepares expense reports; assists with member correspondence; assists with document production; assists with coordination of staff meetings.

Ensures efficient office operations; orders office supplies and maintains appropriate inventories; maintains vendor relationships; monitors service contracts for office equipment; processes daily mail. Maintains church calendar and coordinates the scheduling of meetings and church events, including weddings, baptisms and funerals.

Oversees the FPC weekday guest experience and ensures a personal, friendly experience for all office visitors. Oversees the church front desk and trains and coordinates front desk volunteers, including delegation and assignment of appropriate tasks. Coordinates Tiffany Window tour docents.

Helps prepare for Sunday worship services. Produces Sunday worship service bulletins under the direction of the pastors; coordinates church flower schedule; maintains inventory of worship supplies; responsible for music licensing reporting.
Manages and maintains church member information in the church membership database; produces reports as requested by church staff; coordinates church mailings.

Provides support for church teams and committees. Assists Head of Staff and Clerk of Session with preparation for Session meetings. Communicates with committee chairs; keeps electronic files of committee minutes. Maintains official church records and Session minute books.

Manages the church financial office. Processes accounts payable and accounts receivable; prepares weekly bank deposits; manages and maintains member giving records; maintains financial files and employee files; assists with annual stewardship/member giving campaign; coordinates with external bookkeeper and church treasurer.
*

Performs additional duties as assigned by the Pastor/Head of Staff.
Skills:

High school diploma or equivalent, with two (2) or more years of experience with similar responsibilities
Proficient with Microsoft Office and database systems.
Ability to organize, multi-task, plan, solve problems, and set priorities with minimal supervision.
Knowledge of basic bookkeeping and financial transactions.
Excellent verbal and written communication skills.
Demonstrate poise, tact, and diplomacy in handling sensitive and confidential information.
Strong attention to detail.
Trustworthiness, reliability, and strong work ethic.
Uphold and work within the policies and procedures of the First Presbyterian Church of Topeka, KS, which is a congregation of the Presbyterian Church (USA)
Physical Demands:

Ability to sit or stand for extended periods of time.
Ability to read computer screens and email, mail, and talk on the phone.
Ability to lift up to twenty-five (25) pounds.
Work Environment:

Professional environment in the church office
Interaction with staff, members and visitors
Additional Duties:

Additional duties and responsibilities may be added to this job description at any time.

The job description does not state or imply that these are the only activities to be performed by the employee (s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

Job Type: Full-time

Pay: $40,000.00 – $45,000.00 per year

Ability to commute/relocate:

Topeka, KS 66612: Reliably commute or planning to relocate before starting work (Required)
Education:

High school or equivalent (Required)
Experience:

Microsoft Office: 1 year (Preferred)
Administrative experience: 2 years (Preferred)
Work Location: One location

Please apply via Indeed at this link: https://www.indeed.com/job/office-manager-2c99824673bdd53c. We are seeking a smart, motivated person with a great attitude who can learn the job and is looking for long-term stable employment as part of a small dynamic team.

Trail Court Clerk

Location: 3rd Judicial District, Shawnee County, Topeka, Kansas 66603

Title/Salary: Trial Court Clerk II, Grade 16, $14.92 hourly

Kansas Judicial Branch Benefits State Employment Center – Benefits (ks.gov)

Job Duties The incumbent performs miscellaneous clerical functions including: File and record pleadings; data entry; set hearings, maintain court calendar; docket preparation; complete judicial reports; provide information and assistance to judiciary and other public and private entities by phone or in person. Employees are cross trained to become familiar with all office operations. Staff will work closely with the public on a daily basis and may be responsible for financial transactions or other duties as assigned. Once trained, incumbent must be able to work independently with minimal supervision.

Required education and experience: Must have a high school diploma or equivalency plus past experience in a clerical or similar position.

Preferred qualifications: Knowledge of routine office policies and procedures. Legal experience is advantageous. Financial experience desirable. Promptness and regular attendance are essential.

Knowledge abilities and skills: Must have knowledge of modern office practices and procedures; can operate office machinery, ability to learn & understand the court process and policies; comprehend and follow oral and written instructions, ability to file documents and have typing skills. Must have computer experience and knowledge with Microsoft Office, Excellent customer service skills.

The successful candidates will be required to undergo a comprehensive criminal background check.

Grade 16, $14.92 hourly; increase at 6 months; 16.434+ per hour after one year of probation. State of Kansas Judicial Benefits

More information at KS Courts-Court Careers or send resume to Lee.Legault@kscourts.org.

The Americans with Disability Act ensures your right to reasonable accommodations during the employment process. A request for an accommodation will not affect your opportunity for employment with the Judicial Branch. It is your responsibility to make your needs known to the Judicial Branch at ada@kscourts.org. TDD users may call through the Kansas Relay Center at 800-766-3777 or 711.

THE KANSAS JUDICIAL BRANCH IS AN EEO/AA EMPLOYER

Administrative Specialist

The League of Kansas Municipalities

Administrative Specialist

Looking to make a difference in cities across Kansas? The League of Kansas Municipalities is seeking an administrative specialist to provide administrative and clerical support for the executive director and staff. Successful candidates must have excellent customer service skills and the ability to work in a fast-paced environment with strong attention to detail and maintaining a balance among multiple priorities.

A membership association that advocates on behalf of cities, offers training and guidance to city appointed and elected officials, the League of Kansas Municipalities has a clear purpose of strengthening Kansas communities. Since 1910, we have been a resource for cities across Kansas, providing information on best practices in city operations and facilitating communication between members to grow their networks and share ideas.

This position is key to the overall mission of the League and the individual must be dedicated to achieving goals of the organization. Required qualifications includes related experience, strong knowledge of Microsoft Suite, Zoom, and other computer programs. This position requires strong time management skills and the ability to prioritize work, multi-tasking and strong organizational skills are a must.

The League offers outstanding benefits, including KPERS, health/dental insurance, EAP, HRA plus an optional deferred compensation program with matching funds, and paid leave and holidays. Salary range of $34,000 – $37,000, commensurate with experience.

Position description

The Administrative Specialist provides administrative and clerical support for the executive director and staff. Successful candidates must have excellent customer service skills and the ability to work in a fast-paced environment with strong attention to detail and maintaining a balance among multiple priorities. The ability to utilize strong organizational skills and the dedication to complete projects in a timely manner is essential.

Our team at the League of Kansas Municipalities works to assist members in solving issues to help strengthen their cities. This position is key to the overall mission of the League and the individual must be dedicated to achieving work goals of the organization.

Duties and responsibilities

• Sets meetings, manages calendars and schedule travel.
• Photocopy, assemble and mail ordered publications.
• Coordinate the administrative functions of multiple programs.
• Coordinate agendas and logistics for Governing Body meetings and take minutes at all meetings.
• Prepare Governing Body meeting minutes and draft correspondence.
• Maintain correspondence of the Governing Body and executive director.
• Oversee logistics of Policy committee meetings and other Legislative Events
• Provide administrative assistance for other meetings and trainings.
• Answer and route telephone calls to appropriate staff; greet and direct visitors.
• Prepare word processing documents, spreadsheets, and presentations.
• Update website and produce other electronic communications.
• Conduct research assigned by the executive director.
• Maintain inventory of office supplies.
• Responsible for contributing to a positive working environment.
• Perform other duties as assigned.

Qualifications

• Two years of community college or related experience.
• Strong knowledge of Microsoft Suite, and Zoom, and other computer programs.
• Excellent customer service skills.
• Ability to work both independently and in a team environment.
• Excellent time management skills and the ability to prioritize work
• Ability to work with minimal supervision, have strong organizational skills and the ability to multi-task.
• Ability to problem solve in a fast-paced environment.
• Excellent oral and written communication skills.

Working conditions
• Professional and deadline-oriented environment in an office setting.
• Interaction with staff, members, vendors, etc.
• Out-of-town travel required to annual conference.
• Attendance at other after-hours events may be required.

Physical requirements
• Ability to sit and stand for extended periods of time.
• Ability to lift 20 pounds.

Salary ranges from $34,000 to $37,000 annually.

Interested candidates should submit a cover letter, resume and three work-related references, in one pdf file, to Rynae Redd at resumes@lkm.org. If confidentiality is requested, please note in application materials. Position will remain open until filled. Application review will begin immediately. The League is an equal opportunity employer.

Front Office Associate

We are hiring! 😍 Here are 𝒋𝒖𝒔𝒕 𝒂 𝒇𝒆𝒘 of the job perks when working at KMC…
✔️ 100% paid health, dental, and life insurance – employee only
✔️ Generous PTO – 160 hrs the first year
✔️ 7 paid holidays
✔️ 401k plan – 100% vested
✔️ GREAT company culture

Compensation depends on experience. If interested, please send your resume to ckarnes@kmcpa.com.

Administrative Specialist

Looking to make a difference in cities across Kansas? The League of Kansas Municipalities is seeking an administrative specialist to provide administrative and clerical support for the executive director and staff. Successful candidates must have excellent customer service skills and the ability to work in a fast-paced environment with strong attention to detail and maintaining a balance among multiple priorities.

A membership association that advocates on behalf of cities, offers training and guidance to city appointed and elected officials, the League of Kansas Municipalities has a clear purpose of strengthening Kansas communities. Since 1910, we have been a resource for cities across Kansas, providing information on best practices in city operations and facilitating communication between members to grow their networks and share ideas.

This position is key to the overall mission of the League and the individual must be dedicated to achieving goals of the organization. Required qualifications include at least two years of community college or related experience, strong knowledge of Microsoft Suite, Zoom, and other computer programs. This position requires strong time management skills and the ability to prioritize work, multi-tasking and strong organizational skills are a must.

Job title Administrative Specialist
Reports to Executive Director, Director of Engagement
FLSA Status Non-Exempt/Full Time

Position description

The Administrative Specialist provides administrative and clerical support for the executive director and staff. Successful candidates must have excellent customer service skills and the ability to work in a fast-paced environment with strong attention to detail and maintaining a balance among multiple priorities. The ability to utilize strong organizational skills and the dedication to complete projects in a timely manner is essential.

Our team at the League of Kansas Municipalities works to assist members in solving issues to help strengthen their cities. This position is key to the overall mission of the League and the individual must be dedicated to achieving work goals of the organization.

Duties and responsibilities

• Sets meetings, manages calendars and schedule travel.
• Photocopy, assemble and mail ordered publications.
• Coordinate the administrative functions of multiple programs.
• Coordinate agendas and logistics for Governing Body meetings and take minutes at all meetings.
• Prepare Governing Body meeting minutes and draft correspondence.
• Maintain correspondence of the Governing Body and executive director.
• Oversee logistics of Policy committee meetings and other Legislative Events
• Provide administrative assistance for other meetings and trainings.
• Answer and route telephone calls to appropriate staff; greet and direct visitors.
• Prepare word processing documents, spreadsheets, and presentations.
• Update website and produce other electronic communications.
• Conduct research assigned by the executive director.
• Maintain inventory of office supplies.
• Responsible for contributing to a positive working environment.
• Perform other duties as assigned.

Qualifications

• Two years of community college or related experience.
• Strong knowledge of Microsoft Suite, and Zoom, and other computer programs.
• Excellent customer service skills.
• Ability to work both independently and in a team environment.
• Excellent time management skills and the ability to prioritize work
• Ability to work with minimal supervision, have strong organizational skills and the ability to multi-task.
• Ability to problem solve in a fast-paced environment.
• Excellent oral and written communication skills.

Working conditions
• Professional and deadline-oriented environment in an office setting.
• Interaction with staff, members, vendors, etc.
• Out-of-town travel required to annual conference.
• Attendance at other after-hours events may be required.

Physical requirements
• Ability to sit and stand for extended periods of time.
• Ability to lift 20 pounds.

The League offers outstanding benefits, including KPERS, health/dental insurance, EAP, HRA plus an optional deferred compensation program with matching funds, and paid leave and holidays. Salary range of $34,000 – $37,000, commensurate with experience. Interested candidates should submit a cover letter, resume and three work-related references and salary requirements, in one pdf file, to Rynae Redd at resumes@lkm.org. If confidentiality is requested, please note in application materials. Position will remain open until filled. Application review will begin immediately. The League is an equal opportunity employer. 

ADMINISTRATIVE SPECIALIST (TEMPORARY) Req #202927

This position is located in Topeka, at the Eisenhower State Office Building, and is within the Bureau of Human Resources. This position exists to assist KDOT Drug & Alcohol Testing Program Administrator to maintain records, reports, databases, spreadsheets and files so that accurate and timely information is available.

Job Responsibilities may include but are not limited to the following:

Assists with processing confidential documents for the KDOT Commercial Driver’s License (CDL) and Drug & Alcohol Testing Programs.
Assist with maintaining CDL Drug and Alcohol testing pool data on a monthly basis using SHaRP, Crystal, and the CDL Drug and Alcohol Program Access database.
Monitor’s data to verify KDOT is compliant with the Federal Motor Carrier Safety Administration (FMCSA)’s annual random Drug and Alcohol Program testing requirements.
Assists with coordinating random Drug and Alcohol Program test scheduling on a monthly basis with contracted mobile collectors and KDOT personnel via e-mail, fax, and telephone.
Assists with processing KDOT employee CDL and Driver License reports.
Assists with reviewing invoices received from KDOT’s Drug and Alcohol Testing vendor.
Prepares vouchers for payment of invoices.
Maintains payment tracking and budget expenditure Excel spreadsheets.
Other duties as needed.

Compensation ranges from $14.30 to $16.56/hour. Discover helpful resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”.

Administrative Assistant

Position Summary:

This position is located at the Gage Area Office in Topeka. This position provides administrative support for the Area Office.

Job Responsibilities may include but are not limited to the following:

Front desk reception duties.
Employee and equipment time entry.
Completes personnel paperwork in the absence of the Area Office Manager.
Processes payments.
Enters data, runs, reports and assists with supplies and inventory.

Annual salary range: $25,688.00 – $30,929.60; Hourly pay range: $12.35 – $14.87 

Job application process: first sign in or register as a New User. Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications. Upload required documents listed below for the Careers> My Job Applications page.  Check your email and My Job Notifications for written communications from the Recruiter. Email – sent to the Preferred email on the My Contact Information page Notifications – view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”

Office Manager (Full-time) – Anderson Knight Architects

Made for Manhattan will be actively promoting local job opportunities on behalf of area employers. Discover the opportunities, people, places and activities that make The Little Apple the perfect fit for you.

https://madeformanhattan.org/
________________________________

“Position is open for Full-time or Part-time work Opportunities.

ROLE
The Office Manager primarily supports AKA by performing administrative functions. Word
processing, data entry, and tracking of client and consultant documents required for the billing
and payable processes. They must exercise effective time management and awareness and will
conduct work within AKA standards under direct supervision.

TASKS/RESPONSIBILITIES
Financial / Records Management
• Under supervision, post certain company financial transactions to bookkeeping file.
• Maintain events calendars (written and electronic) at the direction of those planning events.
• Under direct supervision, scan and fi le paper and electronic documents; shred sensitive docs.
• Print and maintain availability of all regularly used paper forms to other staff; assist with making changes to forms and process descriptions as directed by others.
• Achieve an extremely low rate of error; quickly own and fi x errors whenever they are discovered.

Supplier Management
• Research/Negotiate for price and order office, kitchen/bath and work supplies and keep adequate stock.
• Research/Negotiate for price and acquire uniforms and giveaways as requested by company management.
• Follow-up with vendors to ensure accuracy and timeliness including billing.

Customer Relationship Management
• Answer telephone/email with answers to basic questions or appropriately route to other staff.
• Receive, route and process incoming mail and freight.
• Under direct supervision, use provided content to publish public notices and create temporary
signage when applicable.

Self-Management
• Accept primary direction from and work cooperatively and positively with all individuals in the organization.
• Seek assistance from the designated supervisor whenever an unusual problem presents and obstacle to timely and satisfactory completion of a task.
• Accurate and detail oriented
• Ability to research and willingness to learn
• Proficient with computers, the Internet, Quickbooks and Microsoft 365. (Willingness to learn Quickbooks if not proficient already is a must)
• Highly organized
• Strong business oral and written communication skills
• Can “smile” on the phone and quickly comprehend, remember and/or record information.
• Proficient at retail product price research and comparison.

ADDITIONAL SKILLS ATTRIBUTES
• Ability to assist with marketing a plus for this position. “

Tp apply, email resumes to Natalie Gordon at natalie.gordon@anderson-knight.com.

Office Manager (Part-time) – Anderson Knight Architects | Made for Manhattan

Made for Manhattan will be actively promoting local job opportunities on behalf of area employers. Discover the opportunities, people, places and activities that make The Little Apple the perfect fit for you. https://madeformanhattan.org/ ____________________________________________________________________

“Position is open for Full-time or Part-time work Opportunities.

ROLE
The Office Manager primarily supports AKA by performing administrative functions. Word
processing, data entry, and tracking of client and consultant documents required for the billing
and payable processes. They must exercise effective time management and awareness and will
conduct work within AKA standards under direct supervision.

TASKS/RESPONSIBILITIES
Financial / Records Management
• Under supervision, post certain company financial transactions to bookkeeping file.
• Maintain events calendars (written and electronic) at the direction of those planning events.
• Under direct supervision, scan and fi le paper and electronic documents; shred sensitive docs.
• Print and maintain availability of all regularly used paper forms to other staff; assist with making changes to forms and process descriptions as directed by others.
• Achieve an extremely low rate of error; quickly own and fi x errors whenever they are discovered.

Supplier Management
• Research/Negotiate for price and order office, kitchen/bath and work supplies and keep adequate stock.
• Research/Negotiate for price and acquire uniforms and giveaways as requested by company management.
• Follow-up with vendors to ensure accuracy and timeliness including billing.

Customer Relationship Management
• Answer telephone/email with answers to basic questions or appropriately route to other staff.
• Receive, route and process incoming mail and freight.
• Under direct supervision, use provided content to publish public notices and create temporary
signage when applicable.

Self-Management
• Accept primary direction from and work cooperatively and positively with all individuals in the organization.
• Seek assistance from the designated supervisor whenever an unusual problem presents and obstacle to timely and satisfactory completion of a task.
• Accurate and detail oriented
• Ability to research and willingness to learn
• Proficient with computers, the Internet, Quickbooks and Microsoft 365. (Willingness to learn Quickbooks if not proficient already is a must)
• Highly organized
• Strong business oral and written communication skills
• Can “smile” on the phone and quickly comprehend, remember and/or record information.
• Proficient at retail product price research and comparison.

ADDITIONAL SKILLS ATTRIBUTES
• Ability to assist with marketing a plus for this position. “

To apply, please email resumes to Natalie Gordon at natalie.gordon@anderson-knight.com.

Listing expires on Sunday July 31st, 2022

Financial Counselor

Meadowlark is a local not-for-profit organization focused on enhancing senior lifestyles. At Meadowlark our employees are an asset to achieving our mission of providing high-quality, person-centered care. It is a unique organization that provides daily opportunities for genuine relationship building with residents, families, and co-workers.

As a Financial Counselor at Meadowlark you will be responsible for working with residents, families, and/or DPOA’s to ensure Meadowlark receives maximum payment for all services rendered, while assisting Residents with any and all avenues of financial assistance available to them.

Below are a list of job duties as the Financial Counselor:
Recognizes residents in needs of financial assistance, helps identify benefits Residents may be entitled to, and refers them to the appropriate resource to obtain those benefits.
Prior to or upon admission to the Skilled Nursing Facility, reach out to Residents to verify the payment source, outline a plan for payment when private pay funds will exhaust, and assist the Resident with the execution of that plan.
Participate in resident care plans as applicable to discuss the payment source for current and future services and to outline for payment if private pay funds are not available.
Assists Residents with financial assistance applications, including Medicaid applications, as needed and ensures those applications are completed and turned in to the appropriate agency in a timely manner.
Advises and counsels Residents as to rights, responsibilities, and procedures with regards to payment.
Works with Resident to identify the most appropriate account resolution.
Acts as a liaison with other service areas of Meadowlark, including direct communication with the Care Transitions Leader, Household Coordinators, Clinical Coordinators, Social Worker, Director of Nursing, Health Services Director, and others as appropriate.
Arrange payment plans according to Meadowlark procedures.
Follow up with Residents who have expressed their private funds will be exhausted at a future date to ensure the Medicaid application is submitted at the time funds are exhausted.
Report at a minimum monthly to the Finance & Analytics Leader and Finance Director the Residents who will be exhausting their resources in the future, active Medicaid applications and the date they will be completed, pending Medicaid applications, and approved Medicaid applications.
Coordinate events such as Medicare Open Enrollment that directly impact the benefits of Residents.
Experience with Medicare and Medicaid preferred.
Experience in long term care or skill nursing facilities preferred.

Compensation dependent on experience. Please apply through Indeed or our website https://careers.meadowlark.org/careers-and-jobs/available-positions.