Accountant II – Shawnee County Health Department

SHAWNEE COUNTY, KANSAS
Position Description
Accountant II

POSITION CONTROL NUMBER: HA1210 FLSA STATUS: N

POSITION DESCRIPTION
Under general supervision of the Health Department Finance Officer, this position performs accounting and auditing of the Health Department’s financial operations, including budget preparation, financial reporting, grant reporting, revenue forecasting, cost benefit analysis, medical billing and other related financial reporting. This position performs duties related to the administration and supervision of the Accounting Office and Purchasing/Payroll Office. Performs other duties as required.

WORK PERFORMED

30% Reporting and Tracking. Prepares statistical and financial reports including revenue and expenditure reports, accounts receivable reports, payroll reports and capital expenditure reports for distribution to the Finance Officer, Director, and Management Team Leaders. Prepares periodic reports for private, state and federal grantors. Prepares appropriate reports as requested by supervisor and administration.

15% Budgeting and Accounting. Assists in preparing the annual budget and various financial reports for multiple divisions, programs and grants. Monitors the budget and regularly advises the Finance Officer, Director, and Management Team Leaders on the Department’s financial status. Processes and logs deposits, invoices and interfund transfers. Prepares and reviews grant reconciliation reports. Prepares journal entries. Assists in coordinating and designing additions and enhancements to the automated accounting system in coordination with Shawnee County IT and Health Department staff.

15% Program Management. Establishes and maintains operational components including policies and procedures within regulatory standards/guidelines. Provides in service training to all Health Department staff related to budgeting processes, tracking, reporting and other applications.

15% Compliance Auditing. Works with staff to review Health Department budgetary procedures and practices with regard to expenditures, grant allocations, revenue forecasting, personnel tracking and reporting, and other financial accounting. This position is responsible for problem solving and correcting financial discrepancies to be in accordance with GAAP and local, state and federal statutes and regulations. Conducts programmatic monitoring activities as outlined by the compliance program for population-based services and assists in the evaluation of findings, recommendations and corrective actions. Assists in developing and implementing a system for reporting performance management results. Assists in designing and establishing policies and procedures.

15% Department Liaison. Assists as a department liaison with all external auditing, accounting and financial consulting firms. Assists as a liaison between the Agency, the community and other governmental agencies. Assists in internal audits of financial programs to ensure compliance with established procedures and regulations. Also serves as the backup to the Finance Officer for emergency activation as part of the Incident Command System (ICS).

10% Supervision. Supervises staff with respect to accountability for performance and behavior including approval of absences to conform to personnel needs, discipline of employees, staff development and training, completion of performance evaluations and other personnel related functions. Instructs staff on proper completion of tasks. Inspects and reviews work of staff to ensure that projects are complete. Establishes work schedules and assigns work. Checks work procedures and products. Participates in the hiring and promotional process.

KNOWLEDGE, ABILITIES AND SKILLS
Knowledge of:
• Human resource management including hiring practices, disciplinary procedures, terminations, etc.
• Supervisory responsibilities and effective leadership skills.
• Generally accepted accounting principles.
• Modern principles, techniques, laws, regulations and ordinances relating to large scale governmental finance administration.
• The practices and procedures involved in budgeting, purchasing and financial record keeping.
• Current literature, trends and developments in the fields of governmental accounting and public finance administration.
• Modern accounting and office procedures and equipment, including the application of electronic data processing to the maintenance and analysis of fiscal data.
• Federal Medicare and Kansas Medicaid regulations relating to funding for health care services.
• Regulations pertaining to the administration of specific grants awarded to the Health Agency.
• Public Health Quality Performance standards, performance measurement, reporting of progress and quality improvement process guidelines.

Ability to:
• Work under general supervision.
• Plan and direct the work of others.
• Assist in the development, installation, audit and maintenance of complex accounting systems.
• Analyze accounts, make adjusting entries and prepare complex accounting statements and reports.
• Establish and maintain effective working relationships with County personnel and various local, state and federal agencies.
• Apply and adapt standard methods to varied financial situations, procedures and problems.
• Analyze and evaluate accounting, budgeting, procedural issues, develop corrective systems and compile reports of measures taken.
• Interpret and apply Federal, State, and County laws, resolutions, rules and regulations.
• Provide training and direction to employees utilizing a professional demeanor.
• Apply quality improvement techniques to specific situations.
• Demonstrate critical thinking/problem solving from a performance management perspective.
• Implement forms and training program.
• Work with a multidisciplinary team and take guidance from multiple program administrators.
• Organize, prioritize and problem solve independently.
• Prioritize and meet deadlines.
• Audit records and data.
• Communicate effectively, both orally and in writing, using the English language.
• Follow oral and written instructions.

Skill in:
• Short and long term planning to meet audit and reporting deadlines.
• Utilizing standard performance improvement tools and techniques.
• Providing leadership and direction to employees.
• Team building and management skills.
• The use of computer software and applications and Shawnee County accounting programs.
• The use of arithmetic including addition, subtraction, multiplication and division.

MINIMUM QUALIFICATIONS

• Bachelor’s Degree from an accredited college or university with major course work in Accounting, Finance, Business Administration or related field.

• Two (2) years’ accounting, auditing or fiscal operations experience.

SPECIAL REQUIREMENTS

• Required to pass a pre-employment physical and drug screen.

• Required to complete National Incident Management System (NIMS) 700 800 and Incident Command System (ICS) 100 200 within six (6) months of employment.

• Required to complete Incident Command System (ICS) 300 within twelve (12) months of employment. Course availability may impact this time frame. Incident Command System (ICS) 400 is optional.

This Position Description is not designed to list all tasks and responsibilities of this position. Shawnee County reserves the right to revise or change job duties as the need may arise. This Position Description does not constitute a written or implied contract of employment.

Permanent, Full-Time, Hourly – $22.75/hr. Benefits offered include: Medical, Dental, and Prescription Insurance Vision Insurance Cancer Insurance Disability Insurance Hospitalization Insurance KPERS Retirement Plan KPERS 457 Deferred Compensation Plan Paid Sick Leave Paid Vacation Leave Medical or Dependent Care Flexible Spending Account Company Paid Life Insurance Optional Group Life Insurance 11 Paid Holidays Gym Discount Employee Assistant Program.

Apply Online at www.snco.us/oasys.  

Listing expires on Monday November 15th, 2021