Location: Topeka / Shawnee County
Job Posting Closes: Open Until Filled
Who can apply: Anyone
Unclassified Service
Full-Time
Benefits Eligible
Work Schedule: 8:00am-5:00pm
Compensation: Hourly Pay: $24.48
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Position Summary: Administers and manages the financial record keeping and the reimbursement of expenses for assigned agency grants. Tracks, prepares and performs grant draw-downs and money movement. Tracks, prepares and performs grant close-outs, Biannual Strategy Implementation Reports (BSIR), and fiscal reports for previous, current and new fiscal year projects. These tasks require the use of generally accepted accounting principles, completion of federal financial forms, common accounting software, programs, and spreadsheets, and usage of the Federal Emergency Management Agency (FEMA) Payment and Reporting System (PARS), the FEMA Grants Reporting Tool (GRT) and Delphi envoicing System. Submits quarterly reports for all programs. Works with Director of Accounting, Chief Financial Officer (CFO) and program grant managers to provide state and federal budget information as required. Coordinates and compiles with state and federal requirements for reporting, documentation, monitoring and auditing of grant administration and reconciliation. Reconciles, maintains and balances funds monthly utilizing the State Management and Accounting Tool (SMART). Creates and processes journal vouchers to correct any errors identified. Monitoring will include projections of year-end balances for projected shortfalls and cash balances on a monthly basis for potential cash flow problems. Provides assistance with year-end process and close-out. Conducts internal financial audits on assigned grant programs. Develops specifications and objectives to ensure grant procedures are in compliance with grant requirements. Provides accounting/fiscal assistance, support, and guidance to regional partners and sub-recipients of the grant funding by reviewing sub-contracts for compliance and project applicability with grant guidance; reviewing expenditure plans; verifying proper documentation and approvals of equipment, projects and funds for drawdown of funds; monitoring fiscal programs daily with fiscal agents and partners; assembling required audit information for federal and state grant officials. Corresponds with Federal and State officials to ensure the agency has the necessary knowledge of the grant requirements to avoid audit exceptions. Identifies conflicts between Federal and State policies, regulations, or procedures and makes recommendations to eliminate them. Works closely with Federal and other State officials to ensure the agency is aware of all changes as they occur. Provides training to staff on the grant specifications and requirements to ensure field policies are developed in accordance with them.
For a full position description email request to KHP.Career@KS.GOV , please include the Job ID #. Apply online at https://jobs.sok.ks.gov/psc/sokhrprdcg/APPLICANT/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=211396&PostingSeq=1
Qualifications:
Education: High School diploma or equivalent
Licensing: Valid Driver’s License
Minimum Qualifications: Two years of experience in professional accounting/auditing work.
Working knowledge of professional accounting/auditing work using generally accepted accounting principles, knowledge and methods. Demonstrated professional experience in financially managing/coordinating grants. Ability to establish and maintain effective working relationships with co-workers, agency officials, other employees and the public; communicate effectively with internal and external customers both orally and in writing; and multi-task. Experience with Microsoft Office software to include Word, Excel, and Outlook.
Preferred: Undergraduate degree in Accounting. One year professional grant monitoring experience.
Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background check including fingerprints. Ability to sit, walk, stand, stretch, twist, reach out with body, arms and legs; listen, comprehend, respond, speak clearly and concisely in writing, in person, and on the telephone; repeatedly bend, stoop, lift lightweight materials up to 30 lbs, drive, sit for long periods of time, and perform repetitive motions with one or more extremity.
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Contact Information: Whitney Brooks
Email: Whitney.Brooks@KS.GOV
Phone: 785-296-5977