Tag Archives: Office Careers Technology

Daytime Receptionist/Bookkeeper

We are seeking a receptionist/bookkeeper for daytime hours. We will consider both part-time and full-time applications. Some experience in a customer service is preferred but not required. Will train the right person. This currently is a temporary job but based on job performance might lead to a permanent role.

We would like to hire someone that can type and use computer-based programs. The job will be at our front desk and the applicant will be required to check in and out clients, receive payment, make appointments for clients and do any other office duties requested. The job may evolve into working with clients that have payroll and other accounting needs.

We are a small business and work around other obligations such as school or family. We only have an opening for daytime Monday thru Friday working hours.

Hourly pay with no benefits and would be temporary. Are business is mainly tax preparation and currently only need someone until end of April.

Please apply in person at our office. Peggy’s Tax and Accounting, 300 SE 29th St., Suite C, Topeka, Kan. 66605.

Human Resource Professional I

Human Resource Professional I
Job Opening ID #: 211816
Location: Topeka / Shawnee County
Job Posting Closes: Open Until Filled
Kansas Highway Patrol www.KHPJobs.org

________________________________________

About the Position:
• Who can apply: Anyone (External)
• Classified/Unclassified Service: Unclassified
• Full/Part-time: Full-Time
• Work Schedule: 8:00am – 5:00pm
• Eligible to Receive Benefits: Yes
• Veteran’s Preference Eligible: No
________________________________________
Compensation:
• Hourly Pay Range: $18.26 – $20.58
________________________________________
Position Summary & Responsibilities:
Position Summary: This position works across several Human Resource program areas. Attention to detail and accuracy are critical in all functions.
1) PAYROLL: Serves as back up Payroll Manager. Audits various payroll reports and codes to ensure wages and appropriate deductions are correct. Monitors end of probation for employees, notifies Payroll Manager, and updates status (and when applicable, holiday coding) in SHaRP. Completes requests for verification of employment making sure a release of information is in place and in compliance with other regulations which govern the release of employment and payroll information.
~Enters and maintains data on agency employees in the SHaRP system, including but not limited to employee personal information, name changes, all direct deposit information/changes, and more. Reviews payroll reports to ensure direct deposit enrollments and/or changes are processed accurately.
~Monitors the agency performance review program, receives evaluations and encourages supervisors and managers to complete performance evaluations in a timely manner and within Kansas Administrative Regulations (KARs) and KHP policies. Assists supervisors and managers with questions regarding the completion of performance evaluations and with the electronic system. Updates all information in the maintenance side of the system as necessary. Sends out reminders to supervisors and managers by email regarding evaluations due for promotions, transfers, end of probation, change in supervision, or terminations.
~Monitors Position Descriptions, compares PD received to Final PDs on file, sends reminders to supervisors as needed. Checks PDs received exactly match ‘Finalized’ PD on file, stamp with HR Director’s signature, file signed PDs into cabinet. Review and compare position descriptions to maintain authorized changes by HR.
~Receives organizational charts for each Troop/Unit/Program and updates HR Org Chart folder (in L drive). Ensures new org charts are received every time there is employee movement. Enters ‘Reports To’ changes in SHaRP and the PRS as needed.
~Maintains Excel spreadsheet(s) to track when automatic reallocation/promotions are to occur, verifies with KHPTA, Troop Captain, etc that certifications have been acquired as needed and ensures timely preparation of accurate correspondence.
~999 Employees – Track all temporary part-time 999 employee hours worked. Update after each payroll period. Notify the employee supervisor when employee nears the 999 – hour cap (maximum hours) and carbon copy the Payroll Manager to keep them abreast of the situation. Critical that these employees do not go over the 999 hours in a 12 month period.
2) BENEFITS : Serves as backup Designated Agent for KPERS/KP&F. Tracks retirement eligibility calculations for fiscal. Verifies ADM usage during each pay calc. Assists Benefits Manager with Shared Leave tracking and LWOP requests. Assists with preparation of training presentations, and presents training as needed.
~Assists with New Employee Orientation by preparing paperwork and assisting employees with questions for completion of paperwork.
~Manages FMLA and Parental Leave programs; determines individual eligibility, issues correspondence and updates established tracking as trained by supervisor.
~ Monitors Personal Changes email box. Manages information related to voluntary transfers for Trooper positions across the state, advises PM when transfer is complete.
~Agency Point of Contact and manages the Military Leave program. Receives requests for leave, and official military orders, and answers questions related to policy & procedure. Determines if orders qualify for Military Activation or Differential Payment. Drafts detailed approval letters for Colonel’s signature for military leave usage approval or approval to utilize other leave in addition or in place of the military leave, and calculates military leave exhaustion. Ensures return to work requests are submitted and generates approval letters for Colonel’s signature. Adheres to KARs, state statutes and agency policies pertaining to military leave. Tracks military leave balances and usage. Ensures that Benefits, Payroll and Recruitment mangers are all copied on employee’s Military Leave approvals.
~Receives, reviews, and then obtains approval to pay, in writing, from Benefits and/or Recruitment Manager before paying invoice(s) from polygraph suppliers, drug test facilities, and other service providers for the Trooper Trainee hiring process and Psychological expenses for the agency. Places SMART invoice requests and follows them to completion, tracks expenses. Provide encumbering funds for yearend for all necessary expenses. Tracking and follow up to assure bills are paid timely.
~Prepares, distributes, and files correspondence for annual MAV agreements.
3) RECRUITMENT : Pulls applications for all posted positions daily, posts and advertises open positions on the State of Kansas website and any other approved recruitment site to generate the maximum number of candidates possible. May go to career fairs to promote KHP positions. Ensures applicants are uploaded into AppTrack. Participates in the interview process as needed. Creates BID files and maintenances recruitment files. Once applicant is thru BG ensures all materials are in recruitment file before closing file for archive.
~Tracks Promotional or Voluntary Transfers for the Trooper Series; works with recruitment, payroll, and benefits managers as applicable. Prepares LT BID packets. Maintenances LT test ranking list and notifies HR Director when new rankings need issued.
~Prepares correspondence and notifications for programs including but not limited to; Trooper through Lieutenant level bid processes, official hire letters, transfer letters, promotional letters, and LT test ranking letters. Use of merge files as necessary. Distributes to appropriate: employees, HR members, chains of command, files in PFile, etc.
4) Custodian of the official personnel file for all KHP employees. Responsible for compliance with KAR 1-13-1a and 1-13-1b. Maintain hard copy filing system for the unit. Retrieve personnel files for legal or other reviews. Performs scanning and copying functions.
~Receptionist, receives incoming calls politely and courteously; directing to the appropriate unit member. Gives information or answers questions as appropriate, and relays messages promptly to ensure good customer service.
Answers the door to the HR unit, retrieves and distributes daily mail for the unit. Open, date stamp with correct date of receipt, and distributes to correct unit members. Performs other duties as assigned by supervisor or Command staff.
Maintaining cooperative and effective working relationships with human resource staff, agency employees, and the general public is an essential function.
Regular, reliable, dependable, performance is an essential function.
For a full position description email request to KHP.Career@KS.GOV , please include the Job ID #.

Apply online at https://jobs.sok.ks.gov/psc/sokhrprdcg/APPLICANT/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=211816&PostingSeq=1

________________________________________

Qualifications:
Education: High School Diploma or GED equivalent.
Licensing & Certification: Valid Kansas Driver’s License.

Necessary Special Requirements: One year of experience in planning, directing, organizing, managing or administering personnel or human resources functions.
Demonstrated ability to establish and maintain effective working relationships with employees and the public at all levels. Strong attention to detail. Communicate effectively both verbally and in writing. Experience organizing and prioritizing multiple tasks and responsibilities. Ability to perform unrelated tasks efficiently and accurately. Outlook, Word, Excel.

Preferred Qualifications: Knowledge of Human Resource functions and familiarity with the agency. Ability to successfully explain processes or information. Experience with SHaRP, SMART, KPERS, SEHP.

Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background check including fingerprints. Ability to sit, walk, stand, stretch, twist, reach out with body, arms and legs; listen, comprehend, respond, speak clearly and concisely in person and on the telephone; repeatedly bend, stoop, lift lightweight materials up to 30 lbs, sit for long periods of time, move in confined areas, and perform repetitive motions with one or more extremity.
Persons applying for positions with KHP will be subject to background investigation, fingerprints, and/or drug screening.
________________________________________
Recruiter Contact Information:
• Name: Director Shellbie Blodgett
• Email: Shellbie.Blodgett@KS.GOV
• Phone Number: 785-296-5994
________________________________________

Public Service Administrator (211778)

Public Service Administrator
Job Opening ID #: 211778
Location: Topeka / Shawnee County
Job Posting Closes: Open Until Filled
Kansas Highway Patrol www.KHPJobs.org
________________________________________
About the Position:
• Who can apply: Anyone (External)
• Classified/Unclassified Service: Unclassified
• Full/Part-time: Full-Time
• Work Schedule: 8:00am – 4:30pm
• Eligible to Receive Benefits: Yes
• Veteran’s Preference Eligible: No
________________________________________
Compensation:
• Hourly Pay: $22.72
________________________________________
Position Summary & Responsibilities:
Position Summary: The incumbent will oversee the administrative functions for the Troop T Air Support Unit – Executive Aircraft and Law enforcement aircraft divisions to ensure the programs are meeting their statutory requirements and meeting the goals and objectives of the programs and will supervise the Troop T Administrative Specialist. This position is supervised by the Troop Commander.
Process e-mail generated from the Executive Aircraft general mailbox. Maintain and coordinate the Executive Plane schedule for Governor and other State agencies. Prepare flight itineraries to meet the prerequisites of the Governor and other State agencies schedule. Utilizing the pilot’s completed daily flight logs, enter data in the flight data tracking software, generate invoices and send Fiscal information for the billing records and payment vouchers of the Governor’s Executive Plane. Maintains publications and database critical to safety of flight and regulatory requirements. This position requires specialized aviation knowledge and professional communication with outside agencies to include the Governor’s Office.
Participates in hiring of and trains, coaches and mentors clerical personnel; Supervises and assigns, reviews and evaluates work; uses problem solving methods and appropriate tools to improve processes. Will directly supervise an administrative specialist who performs a variety of office administrative tasks and explains policy and program decisions to the public, other agencies, and officials, who prepares accounting functions, prepares statements and reports, completes research in data discrepancies.
Determines supply needs and works closely with other Troop T supervisors to determine what purchase requests needed entered and when a P-card can be utilized. Create requisitions into the SMART (Statewide Management Accounting and Report Tool) system and/or KHP Inventory Management system, to ensure compliance with state purchasing policies and procedures. Reviews and track supply orders and update SMART records on status of shipments. Receives the supply orders and ensures all ordered items are received and in acceptable condition. Reviews invoice for correct unit prices, accuracy of computations and overall conformity in a timely manner. Records all invoices received and forwards to Headquarters for payment. Assist Fiscal staff to resolve billing discrepancies and questions with vendors. Research payments in the SMART system and reviews the paid files in response to phone inquiries from vendors. Develops professional customer service relationships via telephone, and e-mail conversation with vendors. Prepares financial reports, enters, and research purchases using SMART, and MS Excel. This position requires specialized aviation knowledge to properly complete purchasing activities for aircraft operations. Little or no supervision.
Responds to KORA requests in a timely manner as set forth in the most current KORA laws and guidelines. Consults with Operations Commander or Executive Aircraft Supervisor, as necessary, determine the disclosure of records per agency policy and guidelines, rules of discovery and according to KORA regulations. Completes special projects and performs other duties as assigned including but not limited to natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assist other employees in the work unit in accomplishing assignments as necessary. Minimal supervision.
Track aircraft funds and transactions in and out of the funds. Prepare fund reports and data to assist the Troop Commander will fund manage and reporting.
This position will have oversight on the time reporting into SHARP by the Administrative Specialist. When the Administrative Specialist is absent, this position will serve as the backup SHARP time entry person and reporter.
This position will oversee office logistics to include, maintaining access codes and keys, cleaning and supply vendors, HVAC services, and other office and Troop needs.
Handles Troop T data collection and reporting as assigned by the Troop Commander. This includes aircraft data, purchase requests, purchase orders, grant activity and data, special projects data and information, and P&GA required data and reporting requirements. Uses aviation programs, manuals, software, and hardware as needed.

For a full position description email request to KHP.Career@KS.GOV , please include the Job ID #. Apply online at https://jobs.sok.ks.gov/psc/sokhrprdcg/APPLICANT/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=211778&PostingSeq=1
________________________________________
Qualifications:
Education: High School Diploma or GED equivalent.
Licensing & Certification: Valid Driver’s License. Notary for the State of Kansas.

Necessary Special Requirements: Two years of experience in general office, clerical, and administrative support work.
Ability to speak clearly and concisely in person and on the telephone. Ability to establish and maintain effective working relationships. Ability to communicate effectively, verbally and in writing, with fellow state employees and the general public. Proficient with Microsoft windows and Excel software programs. Knowledge of office procedures and payroll. Listen, comprehend and respond to fellow employees and general public via telephone or in person. Basic mathematical calculations. Accurate proofreading. Ability to multi-task. Ability to read and write comprehensively. Aviation knowledge about aircraft, airports, and aviation industry is essential.
Preferred Qualifications: Training in SHARP, SMART, Microsoft Office & Teams software programs, general office practices, english grammar, and aviation industry knowledge.
Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background check including fingerprints. Ability to lift up to 30 lbs, sit, walk, stand, repeatedly bend, stretch, twist, stoop or reach out with body, arms and/or legs.
Persons applying for positions with KHP will be subject to background investigation, fingerprints, and/or drug screening.
________________________________________
Recruiter Contact Information:
• Name: Captain Jason Vanderweide
• Email: Jason.Vanderweide@KS.GOV
• Phone Number: 785-296-8087
________________________________________

Public Service Administrator I (211754)

Public Service Administrator I
Job Opening ID #: 211754
Location: Topeka / Shawnee County
Job Posting Closes: Open Until Filled
Kansas Highway Patrol www.KHPJobs.org
________________________________________
About the Position:
• Who can apply: Anyone (External)
• Classified/Unclassified Service: Classified
• Full/Part-time: Full-Time
• Work Schedule: 8:00am – 5:00pm
• Eligible to Receive Benefits: YES
• Veteran’s Preference Eligible: YES
________________________________________
Compensation:
• Hourly Pay: $17.39
________________________________________
Position Summary & Responsibilities:
Position Summary: Serves as the Subject Matter Expert for the Ignition Interlock (IID) program in Kansas and is responsible for responding to customer and IID vendor inquiries. Ensures complete IID compliance from all approved vendors in Kansas per Kansas Statutes and Regulations. Assists managers with oversight of the Kansas IID program.
1) Responsible for ensuring compliance standards are continuously met in accordance to Kansas Administrative Rules and Regulations and statutes. Conducts quality performance reviews in person, remotely etc. as necessary to meet business needs. Participates in vendor development plans, documents and recommends corrective action plans as directed and approved by chain of command. Ensures all procedures are adhered to.
2) Serves as first line of support for IID related customer and vendor inquiries, complaints, etc. Types of communication include but no limited to phone, email and written as necessary to meet business needs. Provides support to customers, Driver Services staff and other stakeholders as directed by manager. Develops and administers Quality Assurance plan alongside manager for all IID vendor related activities. Incumbent works to continuously improve relationships and partnerships with vendors, customers and other stakeholders. The position has minimal latitude in making decisions affecting use of resources, personnel and organizing workload to achieve agency goals as assigned by manager.
3) Responsible for maintaining all IID related documentation, correspondence, devices, etc. Incumbent must be able to provide statistical and logistical data as requested.
4) Performs other duties as required by supervisor to ensure the efficient operations of the program. Such duties may include participation in problem identification and resolution and assignment of tasks necessary to complete special initiatives as directed by supervisor or other members of management.

For a full position description email request to KHP.Career@KS.GOV , please include the Job ID #. Apply online at https://jobs.sok.ks.gov/psc/sokhrprdcg/APPLICANT/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=211754&PostingSeq=1
________________________________________
Qualifications:
Education: High School Diploma or GED equivalent.
Licensing & Certification: Valid Kansas Driver’s License.

Necessary Special Requirements: Two years experience interviewing, investigating, or providing technical assistance to clients, customers, or public.
One year experience in providing direction necessary to implement the objectives of an agency, program, or organizational unit.

Post-Offer, Pre-employment Requirements: Must pass background investigation.
Persons applying for positions with KHP will be subject to background investigation, fingerprints, and/or drug screening.
________________________________________
Recruiter Contact Information:
• Name: Matthew Payne
• Email: Matthew.Payne@KS.GOV
• Phone Number: 785-822-1765

Administrative Specialist (211004)

Administrative Specialist
Job ID #: 211004
Location: Topeka / Shawnee County
Job Posting Closes: Open Until Filled
Who can apply: Anyone
Classified Service
Full-Time
Benefits Eligible
Work Schedule: 8:00am-5:00pm
Veterans’ Preference Eligible
Compensation: Hourly Pay Range: $15.03 – $16.16
________________________________________
Position Summary: : 1. Responsible for reproducing this agency’s evidential audio/video footage of traffic stops, arrest, or accident footage from approximately 500 KHP officers’ in -car and or jail DVDs. Reproduces the DVDs or exports digital links in order to fill requests received from the general public, attorney’s, courts, insurance companies, outside law enforcement agencies, KHP personnel etc. Reviews and compares the content of selected footage to ensure it is consistent with the case data and reports written by the investigating officer. Analyzes problems that arise with video requests and implements a solution. Makes written notations regarding the quality and quantity of the audio and video so it can be noted in the Records file and passed on to the requester. Completes required paperwork for each DVD/VHS or digital link that is reproduced or exported. Processes all video and photo requests.
2. Process CHART investigation materials. CHART investigations contain highly technical materials that are generated by specialty trained Troopers.
3. Accesses the Incident File Tracking System to review driver’s and witnesses handwritten statements and other non-electronic accident documents daily to verify that correct case numbers have been assigned and to determine their thoroughness and clarity.
4. Assists with answering the Records Department Hunt Pilot phone line. Answers questions and transfer calls when necessary. As assigned, pulls voice messages on the Hunt Pilot line message system. Returns the calls and assists caller with their questions.
5. Assists customers at the customer service window when necessary. Creates a file within the Records Receipt System in order to log in customer money receipts. Completes special projects and performs other duties as assigned by supervisor or other agency personnel.

For a full position description email request to KHP.Career@KS.GOV , please include the Job ID #. Apply online at https://jobs.sok.ks.gov/psc/sokhrprdcg/APPLICANT/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=211004&PostingSeq=1

Qualifications:
Education: High School diploma or equivalent
Licensing: Valid Driver’s License

Minimum Qualifications: Ability to establish and maintain effective working relationships with supervisors, co-workers, customers, and general public; communicate effectively with internal and external customers both orally and in writing; and multi-task. Extensive demonstrated attention to detail in reviewing documents with a high rate of accuracy. Knowledge of general office practices and procedures.
Three years of experience in general office, clerical, and administrative support work.

Preferred Qualifications: Knowledge of the Kansas Open Records Act (KORA) laws and confidentiality laws and policies applicable to agency records. Proficiency with windows based software, particularly Excel and Microsoft word.

Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background check including fingerprints. Ability to lift 40 lbs to lift and move lightweight office materials and other objects, bend, stoop, and sit for long periods of time.
________________________________________
Contact Information: Rebecca Hulsopple
Email: Rebecca.Hulsopple@KS.GOV
Phone: 785-296-0055

Administrative Specialist (211554)

Administrative Specialist
Job ID #: 211554
Location: Topeka / Shawnee County
Job Posting Closes: Open Until Filled
Who can apply: Anyone
Unclassified Service
Full-Time
Benefits Eligible
Work Schedule: 8:00am – 5:00pm
Compensation: Hourly Pay: $16.56
________________________________________
Position Summary: 1. Kansas Open Records Act (KORA) Requests.
2. General Records Requests.
3. Subpoena / Court Order.
4. Process CHART investigation materials.
5. Assists other staff in the department with accomplishing assignments as necessary.
6. Assists customers at the customer service window when necessary.
7. Assist with answering the Records Department phone line.

For a full position description email request to KHP.Career@KS.GOV , please include the Job ID #. Apply online at https://jobs.sok.ks.gov/psc/sokhrprdcg/APPLICANT/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=211554&PostingSeq=1

Qualifications:
Education: High School diploma or equivalent
Licensing: Valid Driver’s License

Minimum Qualifications: Ability to establish and maintain effective working relationships with supervisors, co-workers, customers and general public; communicate effectively with internal and external customers both orally and in writing; and multi-task. Extensive demonstrated attention to detail in reviewing documents with a high rate of accuracy. Knowledge of general office practices and procedures.
Two years of experience in general office, clerical and administrative support work.

Preferred Qualifications: Knowledgeable of the Kansas Open Records Act (KORA) laws and confidentiality laws and policies applicable to agency records. Knowledge of KBI reporting requirements and processing KIBRS arrest/offense reports. Proficiency with windows based software, particularly Excel and Microsoft word.

Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background check including fingerprints. Ability to lift 40 lbs to lift and move lightweight office materials and other objects, bend, stoop, and sit for long periods of time.
________________________________________
Contact Information: Rod Strole
Email: Rod.Strole@KS.GOV
Phone: 785-296-5950

Administrative Specialist (211157)

Administrative Specialist
Job ID #: 211157
Location: Hays / Ellis County
Job Posting Closes: Open Until Filled
Who can apply: Anyone
Classified Service
Full-Time
Benefits Eligible
Work Schedule: 8:00am – 5:00pm
Veterans’ Preference Eligible
Compensation: Hourly Pay Range: $15.03
________________________________________
Position Summary: Collects and processes Troop procurement card receipts and statements with little or no supervision. Works closely with Troop employees to ensure guidelines are met and completed information is provided. Verify charges in SMART in an efficient and timely manner. Processes purchase orders and records all invoices received and forwards to Headquarters for payment. Compiles and submits various reports, i.e. monthly work schedules construction zone schedules, organizational charts, Grant Overtime reports, Cabinet Reports, etc. Handles outgoing correspondence. Answers routine public correspondence and drafts letters and memos as required by; the Operations commander or other Troop personnel. Maintains spare vehicle logs and Troop D personnel files. Answers questions from the public concerning VIN inspections, law, road and weather information. This is done in order to provide public information services in person and via telephone. Trains support personnel in office systems procedures. Attends training as needed in order to maintain proficiency in operations. Makes sure all administrative support staff is crossed trained to ensure office efficiency when someone is absent. Ensure that personnel have access to all relevant employment data, insurance information and payroll options; Assist with employee inquiries on benefits, workman’s comp issues, and other related situations. Completes special projects and performs other duties as assigned including, but not limited to, ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists in determining supply needs and entering orders in the KHP Management Inventory system . Receives the supply order and ensures all ordered items are received and in acceptable condition.

For a full position description email request to KHP.Career@KS.GOV , please include the Job ID #. Apply online at https://jobs.sok.ks.gov/psc/sokhrprdcg/APPLICANT/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=211157&PostingSeq=1

Qualifications:
Education: High School diploma or equivalent
Licensing: Valid Driver’s License

Minimum Qualifications: Notary for the State of Kansas. Two years of experience in general office, clerical, and administrative support work. Knowledge of office procedures and payroll. Ability to speak clearly and concisely in person and on the telephone. Ability to establish and maintain effective working relationships. Ability to communicate effectively, verbally and in writing, with fellow employees and the general public. Proficient with Microsoft Windows and Excel software programs. Listen, comprehend and respond to fellow employees and general public via telephone or in person. Basic mathematical calculations. Accurate proofreading. Ability to multi-task. Ability to read and write comprehensively.

Preferred Qualifications: Training in Excel, Word, Access, PowerPoint, Outlook, general office practices.

Post-Offer, Pre-employment Requirements: Must submit to and pass a thorough background check including fingerprints. Ability to sit, walk, stand, stretch, twist, reach out with body, arms and legs; listen, comprehend, respond, speak clearly and concisely in person and on the telephone; repeatedly bend, stoop, lift lightweight materials up to 30 lbs, sit for long periods of time, move in confined areas, and perform repetitive motions with one or more extremity.
________________________________________
Contact Information: LT. Mark Deterding
Email: Mark.Deterding@KS.GOV
Phone: 785-625-3518

Administrative Specialist (210957)

Administrative Specialist
Job ID #: 210957
Location: Topeka / Shawnee County
Job Posting Closes: Open Until Filled
Who can apply: Anyone
Unclassified Service
Full-Time
Benefits Eligible
Work Schedule: 7:30am-4:00pm
Compensation: Hourly Pay Range: $18.00 – $20.34
________________________________________
Position Summary: Civil Assessment Inspections: Relay and explain policy and program decisions to the general public, other agencies, public officials. Incumbent will review all civil assessment out of service carriers uploaded from the SafetyNet program system. Will research and make recommendation for civil assessment of civil penalties to motor carriers.
Civil Assessment Invoices: Interpret statutes, regulations, policies and procedures and communicates the interpretation to the general public, and high level officials such as county attorneys and other law enforcement personnel and agencies. Will investigate and obtain information from the inspector, driver, and carrier or another agency. Make a determination based on facts applies to law and regulation to the outcome of the carriers challenge. In case of administrative will compile all inspection documentation, prepare evidence, work with legal staff from KCC to assure information is provided timely and accurately.
Civil Assessment Notice: Incumbent will ensure “notice” requirements for the civil assessment program are met.
Composes correspondence on reports, proofs and edits to correspondence. Prepares documents using advanced software features which integrate spreadsheets, charts and graphics to tables. Through both the SafetyNet and Civil Assessment programs the incumbent will provide reports of quarterly activity for presentation to the Federal Motor Carrier Safety Administration, KCC, KDOT, and legislative request as necessary. This requires advanced knowledge of antiquated dos and new web based computer systems working with IT departments as necessary to fulfill standard or specific requests for information comparison across multiple disciplines of commercial motor vehicle enforcement.
Creates presentations: As part of MCSAP grant requirements, completes monthly and quarterly reports as assigned.

For a full position description email request to KHP.Career@KS.GOV , please include the Job ID #. Apply online https://jobs.sok.ks.gov/psc/sokhrprdcg/APPLICANT/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=210957&PostingSeq=1

Qualifications: Education: High School diploma or equivalent Licensing: Valid Driver’s License

Minimum Qualifications: Two (2) years of experience in general office, clerical or administrative support work. Knowledge of office procedures. Ability to speak clearly and concisely in person and on the telephone. Ability to establish and maintain effective working relationships. Ability to communicate effectively, verbally and in writing, with fellow employees and the general public. Proficient with Microsoft Windows and Excel software programs, and Data entry. Listen, comprehend and respond to fellow employees and general public via telephone or in person. Basic mathematical calculations. Accurate proofreading. Ability to multi-task. Ability to read and write comprehensively.

Post-Offer, Pre-employment Requirements: Attend NAS Level A-B weeks within 12 months of hire.
Must submit to and pass a thorough background investigation, including fingerprints. Ability to sit for long periods of time, perform repetitive motions with one or more extremity, reach and move in confined areas. Ability to listen, comprehend, respond, speak clearly and concisely verbally and in writing; drive a vehicle, lift objects up to 30 lbs, bend, kneel, stoop, reach with your body, arms and/or legs, perform repetitive motions with one or more extremity and sit for long periods of time.
________________________________________
Contact Information: LT. Joe Bullock
Email: Joseph.Bullock@KS.GOV
Phone: 785-458-2533

Administrative Assistant/Office Mgr

Administrative Assistant/Office Manager

Qualifications
• Administrative experience
• Excellent communication skills as well as good telephone etiquette
• Computer skills and experience is necessary.
• Familiarity with programs such as Microsoft office, Access, InDesign, Publisher or similar programs is helpful but not required.
• The ability to work independently and multi-task

Responsibilities
• Maintain Membership Data Base – knowledge of data entry programs, Microsoft Office especially Excel..
• General Typing & Office Support – Prepares files and handouts for all board and committee meetings, seminars, and convention & trade show. Create brochures and flyers for seminars and conventions. Prepare bulk mailings. Requires knowledge of Microsoft office programs and InDesign. Use of mail machine and bulk mailing requirements is a plus.
• KFDA Journal – Responsible for typing articles, layout of our monthly magazine (placing articles and advertisements on pages), yearly renewals of advertisers. Requires knowledge of InDesign or some publishing program.
• Convention – Acts as convention registrar, prepares convention brochure and maintains registration lists. Position requires limited travel once a year.
• Receptionist – Responsible for answering phone, screening calls and greeting visitors to office.
• Website- Update and maintain information on website and send out blast e-mails.
• Miscellaneous – Building maintenance, dealing with tenants and any other task requested by Executive Director.

Compensation ranges from $40,000 – $50,000/year; sick and vacation leave plus health insurance.

To apply, e-mail resume to kfda@kfda.kscoxmail.com or call 785-232-7789.

Financial Analyst / Bookkeeper

KDWallStreet Financial Services is an accounting firm that bookkeeping, tax preparation, payroll and consulting services. We are looking for a part time intern or a person looking for full time employment.

Accountant (Full Time or part time internship)

We are looking for a part time intern or a person looking for full time employment.

Responsibilities

· Work with clients in gathering documents, recording transactions and creating various reports aiding in the analysis of the client’s business.

· Preparation of tax returns of individual and business clients.

· Setting appointments and communicating with clients.

· Scanning, filing and other administrative duties.

· KDWallStreet has separate companies that focus on mortgage financing and investment management. The position may include duties with those companies such as:

o Communicating with borrowers gathering data to process loans

o Submitting and work conditions required by the underwriter.

o Gathering and inputting data for financial plans or investment paperwork.

Job Qualifications and Skill Sets

Degree in, Accounting, Finance or related field or working toward that degree

Strong mathematical skills

Proficient in with computers and software applications. Knowledge of quickbooks and tax preparation packages is a plus.

Strong organizational, interpersonal, verbal, and written communication skills

Detail-oriented and able to prioritize

Able to work independently

Send your resume to kdwall@kdwallstreet.com. Call if you have questions. 785-273-5004.