Tag Archives: Legal Office Professional

Secretary III

Division: Criminal Litigation – Private Detective Licensing Unit (PDLU), Bail Enforcement Agent Licensing Unit (BEALU), and Conceal Carry Licensing Unit (CCLU)
Job Vacancy: Secretary III
Position Type: Unclassified (At-Will), Full-Time, Nonexempt, Benefits-Eligible
Position Location: Topeka, Kansas (Shawnee County)
Compensation: $15.38 hourly

The Office of the Kansas Attorney General (OAG) is accepting applications to fill a Secretary III position in our Criminal Litigation Division, PDLU, BEALU and CCLU to answer telephone calls and process applications for those units with primary responsibilities to the PDLU and BEALU.

We’re an organization that values individuals who strive to work in a team environment, where a positive attitude and willingness to assist others is critical. We seek to hire individuals who exemplify the highest standards of integrity, efficiency and professionalism. Successful candidates must be ethical, well-organized, detail-oriented, self-motivated, punctual and prompt. A high degree of accuracy and attention to detail is required.

This will be accomplished through the following duties:

– Process incoming new and renewal applications for the PDLU (private detectives, detective agencies, detective firearm permits, and firearm instructors) and BEALU (BEAs or commonly known as bounty hunters) by opening mail, updating applicant and licensee information in the databases, printing and attaching a check sheet to the applications, logging fees received, and preparing the daily deposit to the OAG’s fiscal division for those Units.
– As needed, assist in processing incoming renewal applications for the CCLU by opening the mail, updating applicant/licensee information in the database, printing and attaching a check sheet to the applications, logging fees, and communicating with those applicants/licensees to resolve incomplete renewal applications.
– Assist in preparing, printing and mailing renewal notices to concealed carry licensees who will expire in 120 days.
– Process affiliation changes for detectives moving from an independent status to a status of being an agency detective (and vice versa).
– Assist in processing returned CCLU mail by noting any licensees who have moved out-of-state. Check for errors with any addresses and make corrections.
– Provide the Director for those Units weekly and monthly statistics of the applications received by the PDLU and BEALU.
– Mail notices to the licensee.
– Scan and index the change of address documents and renewal applications.
– Updates detectives and agencies of upcoming expirations and notifies legal of any needed administrative action for noncompliant detectives and agencies.
– Submission of fingerprints to KBI for background checks for PDLU and BEALU and provide any criminal history responses investigators and legal for follow-up and final review.
– Enter license approvals and updates the applicants statuses in the database.
– Assist in weekly CCLU renewal approval notices and mail them to licensees.
– Answer multi-line telephones promptly and courteously, provide licensing information to persons inquiring about the PDLU, BEALU, or CCLU programs.
– Log complaints filed against private detectives, detective agencies, or bounty hunters and process the complaints to investigators and/or legal for any follow-up or final review.

Additional duties may be added at any time. This announcement does not state or imply that these are the only activities to be performed. You would be expected to follow other job-related instructions and perform other job-related duties as requested.

Minimum Requirement(s):

– High school diploma or GED equivalency.
– At least two (2) years of experience in general office, clerical, bookkeeping/accounting, or administrative work. Education in general office practices, office administration, or related field(s) may be substituted for experience, as deemed by the OAG to be sufficient qualification to perform the assigned work.

Preferred Requirement(s):

– Successful completion of technical training program in general office practices, or office administration.
– Experience with an electronic licensing or case management system.
– Experience with an electronic document management system.

Number of openings:

1

Compensation:

$15.38 hourly

How to Apply:

How to Apply: To be considered for this position, you must complete the application steps as outlined on the website link provided below (copy and paste link to your web browser). http://admin.ks.gov/services/state-employment-center/job/job-postings?id=189607

Apply online here

Apply before this date:

05/28/2018

Administrative Technician II

This position serves as a high-level administrative support role that will be responsible for assisting in the preparation of communications and memoranda to Judicial Branch officers and employees and others outside of the Judicial Branch. Additional duties include compiling various financial and statistical data; assisting with the production of manuals, forms, procedures, and other necessary documents related to the overall administration of the Judicial Branch; assisting with preparation of the Judicial Branch budget; and helping track and prepare responses to legislative requests.

Education and Experience:
• Graduation from high school or equivalency; supplemented by at least three years general clerical work experience, preferably in a court office or law office. Experience in bookkeeping, statistics, word processing, or court clerical experience required; or any equivalent combination of education or experience which provides the following knowledge, abilities, or skills:
o Excellent written and oral communication skills;
o Experience with Word, Excel, Access, PowerPoint, Outlook, and Adobe Pro;
o Ability to assist with the collection, analysis, reporting, and maintenance of various financial and statistical data.
o Ability to assist with the production of manuals, materials, forms, procedures, and other necessary documents related to the overall management and administration of the Judicial Branch
o Ability to interpret and apply complex directions and instructions.
o Ability to work collaboratively and develop and maintain an effective and harmonious working relationship with officials, employees, and the general public.
o Ability to monitor calendars, meet deadlines, and assist with other administrative support tasks.

Number of openings:

1

Compensation:

36,219.00 - 39,932.00 annual starting salary, depending upon experience

How to Apply:

Send Judicial Branch Application to: Nancy Pressgrove Office of Judicial Administration Kansas Judicial Center, Room 337 Topeka, KS 66612 The Americans with Disabilities Act ensures your right to reasonable accommodations during the employment process. A request for an accommodation will not affect your opportunities for employment with the Judicial Branch. It is your responsibility to make your needs known to the Judicial Branch. Please contact Patricia Henshall at henshallp@kscourts.org or 785-296-2877. THE KANSAS JUDICIAL BRANCH IS AN EEO/AA EMPLOYER

Apply online here

Apply before this date:

05/15/2018