Tag Archives: Business, Bookkeeping & Accounting

Full-Time Customer Support Representative

Are you looking to get your foot in the door with one of the fastest growing business process servicing companies in the country? Does your ideal job offer you a strong career path with many opportunities for advancement?

Key Staffing is seeking Full-Time Customer Support Representatives to join our client’s energetic, growing team! This is a full time, temp to hire opportunity for the right candidate. Hours will be M-F, 8AM-5PM with occasional overtime. $13/hr!

-Resumes to: Richardk@keystaffing.com
-Call Key Staffing today: 785-272-9999
-Apply online: https://jobs.keystaffing.com/WL52BaseP12/main.aspx?action=SearchOpportunitiesDetail&mode=initial&id=29389&index=1

Listing expires on Friday December 20th, 2019

Data Processing Support Representative

Are you looking to get your foot in the door with one of the fastest growing business process servicing companies in the country? Does your ideal job offer you a strong career path with many opportunities for advancement?

Key Staffing is seeking Data Processing Support Representatives to join our client’s energetic, growing team! This is a full time, temp to hire opportunity for the right candidate. Hours will be M-F, 8AM-5PM with occasional overtime. $13/hr!

-Resumes to: Richardk@keystaffing.com
-Call Key Staffing today: 785-272-9999
-Apply online: https://jobs.keystaffing.com/WL52BaseP12/main.aspx?action=SearchOpportunitiesDetail&mode=initial&id=29391&index=2

Listing expires on Friday December 20th, 2019

Accounting Clerk

The Accounting Clerk is responsible for providing accounting and administrative support to Capital City Oil, Inc. (“CCO”) by working closely with the accounting department on inventory, billing, accounts payable, and accounts receivable.

Major Duties:
• Sort daily paperwork brought in by drivers and distribute to office personnel. Reconcile and print/e-mail daily invoices to customers.
• Import, process, and reconcile daily cardlock transactions into accounting software.
• Setup and maintain CFN cardlock cards and customer accounts (create new cards, deactivate cards, update card restrictions, change PIN #’s and respond to customer service questions related to our cardlock program).
• Receive lube inventory into accounting software and transfer products between inventory locations.
• Manage lube supplier accounts – print, enter and reconcile rebates in accounting software. Print, reconcile, and enter invoices in accounting software. Match up EFT notices with invoices.
• Process customer/account receivable EFT payments in accounting software and e-mail/fax to customers. Upload files to financial institution for payment processing.
• Generate, reconcile, and send customer statements once a month.
• Assist with various tax returns as needed.
• Support accounting department by assisting with phones, filing, and responding to customer inquiries as needed.
• High school diploma or GED equivalent required.
• Associates degree in business field or equivalent preferred.
• Previous experience with accounting preferred.
• One (1) to two (2) years of experience in an office setting. Education may be substituted for experience.
• Knowledge of modern office procedures and practices, including, but not limited to, electronic mail and calendar, filing, indexing and cross-referencing methods and common use of office materials and machines.
• Strong computer and word processing skills, in particular Word, Excel, PowerPoint and Access.
• Ability to work both independently and in a team environment.
• Ability to work efficiently with attention to details and quality of work produced.
• Excellent customer service skills in order to maintain professional relationships with sales manager and salespeople, department managers and employees, as well as customers, cardlock vendor and suppliers.
• Ability to handle delays or unexpected events in a professional manner.
• Demonstrated poise, tact and diplomacy with the ability to handle sensitive and confidential information and situations.

Physical Demands:
• Ability to lift up to ten (10) pounds.
• Ability to sit and/or stand for extended periods of time.
• Ability to read computer screens and mail, talk on the phone.

Work Environment:
• Professional and deadline-oriented environment in an office setting.
• Interaction with staff and customers.

Additional Duties:
Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their Supervisor.

Equal Employment Opportunity Policy:
Capital City Oil, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Application instructions: 1) E-mail resumes to meganr@capitalcityoil.com 2) Please take our online Culture Index Survey – copy and paste the URL below in your browser. The survey will take 10 – 15 minutes to complete: https://www.cultureindex.com/c/Vrw01w4k84 

Listing expires on Wednesday December 11th, 2019

Senior Accounts Payable Specialist

Job Summary:
Are you looking for a meaningful new opportunity in a professional business environment? We are seeking a highly organized, detailed and thorough professional to join our team as a Senior Accounts Payable specialist. In this position, you will be responsible for all aspects of the payable process from receipt of an invoice through approval and payment. You’ll be ensuring timely data entry of invoices, payment to vendors, research of credit memos, and the annual submission of 1099 forms. You will also maintain the non-KU Bookstore vendor files and will be in charge of sales and use tax calculations and processing of corporate credit card statements. You should be capable of providing information as necessary for buyers, accounting manager, and CFO’s to use in planning, budgeting, and problem resolution. If you are a dedicated, applicant who is passionate about accounting you may be able to fill this integral role within our business office.
Essential Functions:
Utilizing Perceptive Content Digital Document Imaging software, this position is responsible for scanning, routing, verifying approval and general ledger coding of all non-KU Bookstore invoices and backup documentation. This includes all requests for payment for Administration, KU Dining Services, Buildings and Event Services and Marketing Media and Programs departments and other requests as needed. Manages appropriate access to Perceptive Content for approvers and works with our Information Technology department to maintain accurate and appropriate digital workflows. Works with IT to troubleshoot data errors or omissions in the document imaging files. Also maintains the data entered for each invoice in Perceptive Content. Including Vendor Number, Accounts number, Check number and Invoice/Payment dates. Verifies data consistency across relevant softwares.
Enters invoices for payment in NetSuite Financial Management software. Utilizes the tools and features available to ensure that all data is correct and complete. Writes and runs necessary reports in NetSuite on an as needed basis. Utilizes NetSuite data upload and download functions to improve productivity. Makes suggestions and looks for efficiency opportunities in the Financial Management system.
Using Perceptive Content, ensures that all non- KU Bookstore requests contain appropriate documentation and digital authorizations for payment. Digitally routes all payment requests of non-inventory items of $10,000 or more as well as all Capital Expenditure invoices to the CFO for audit purposes. Actively looks for ways to improve efficiency in use of paper to minimize costs and waste.
Using available data analysis NetSuite tools, determines what bills should be paid every week. Pulls appropriate data fields into reports to facilitate maximizing cash flow while satisfying the needs of our vendors. Routes the selected payments using NetSuite approval processes to Accounting Manager for approval to move forward with payment. Consults with CFO to verify weekly total is appropriate considering current cash positions and makes edits as required. Processes payments via the preferred method of the vendor utilizing vendor preferences in NetSuite. Processes check, credit card or EFT for payments as indicated. Sends remittance information via the vendor preferred method. Either by attaching appropriate remittances and posting via federal mail, emailing the data to the vendor or uploading the data to the vendor in their systems as needed. Dedicatedly seeks out the most cost effective and least labor-intensive way to pay each vendor utilizing the tools in NetSuite.
Uses NetSuite to digitally track all payments that need to be included in the monthly Kansas Use Tax return. Prepares the data and creates monthly journal entries for accounting manager and reports the data to the state. Also, reports the monthly sales and liquor taxes to the state of Kansas based on reports received from the CFO. Initiates EFT payment for all of these tax payments.
Responsible for extracting data from corporate credit card partner bank, verifying and editing account coding for general ledger. Responsible for auditing reports and receipts from card holders to ensure they have attached proper documentation and have appropriate manager approval. Follows up with card holders and their supervisor when there are questions or missing documentation. Ensures that the data is correct and in the format needed for upload into the NetSuite system for recording the general ledger. Trouble shoots upload or data extraction issues.
Additional responsibilities:
Maintains registrations, parking passes and insurance documents for company vehicles
Assists managers/buyers with relevant information as requested.
Reconciles Vendor Statements and debit/credit memos as related to AP.
Assists accounting staff with account reconciliations, annual audit, or other information.
Serves as backup to Bookstore Accounts Payable during absences.
Receives opens and sorts all incoming Federal Mail.
Performs other duties as assigned.
Required knowledge abilities & skills:
Knowledge of general accounting procedures.
Knowledge of cash flow procedures.
Ability to perform a volume of work with moderate speed and accuracy.
Ability to understand and carry out oral and written instructions.
Ability to communicate effectively and courteously, both orally and in writing with vendors and employees.
Possess patience, understanding, and persistence in working with figures and accounting data.
Possess excellent customer service skills.
Ability to establish and maintain effective working relationships with co-workers, staff, and the general public.
Minimum qualifications:
High School Graduate or GED.
Significant experience using a computerized accounting system, specifically accounts payable modules.
Excellent Microsoft Office skills – specifically Excel. Including but not limited to Formulas, Pivot Tables, and Data Manipulation tools
Proficient typing and 10-key by touch skills.
Minimum 5 years’ experience in Accounts Payable department.
Preferred qualifications:
Associates degree and/or some college coursework in Business Administration or general accounting.
Meaningful experience in a large diverse corporation
Familiarity with standard methodologies and new innovations in the Accounts Payable area.
NetSuite Financial Management Accounts Payable experience.
Benefits of working for the K.U. Memorial Unions
We want teammates with a dedication to success and we will provide you with the opportunities necessary to improve and develop your leadership skills. We believe you will find a home where you can grow with us. Check out some of our employee benefits below:
Paid Sick/Vacation leave
Paid holidays
Retirement plan – employer matching contributions
Exciting wellness plan
Employer sponsored medical/dental insurance
Employer paid life insurance
Promotional opportunities
KU ID that gives you access to the university libraries and local bus systems
Please submit a resume and cover letter with application. Full time employment with the Union Corporation is contingent upon satisfactory completion of a back ground check prior to being able to begin work.
The University of Kansas Memorial Unions is an Equal Opportunity/Affirmative Action employer and prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the corporation’s programs and activities. Retaliation is also prohibited by corporation policy. The Director of Human Resources has been designated to handle inquiries regarding the nondiscrimination policies and can be contacted at unionhr@ku.edu.

Listing expires on Monday August 26th, 2019

FT & PT Customer Care Representative

Key Staffing is seeking customer service oriented individuals to fill MULTIPLE temp-to-hire Customer Care Representative positions! Great customer service opportunity for those naturally inclined! Full-time & Part-time positions available! $10.50/hr!

Customer Care Representative Job Responsibilities:
Responsible for taking inbound calls, verifying basic demographic information and data entry of the information to provide transportation.
Keep control of the conversation.
Take accurate information.
Interface with all callers without regard to race religion, gender, national origin, age, or physical or mental health status
Have occasional conversations with representatives of Health Plans, medical providers, medical facilities, transportation vendors and the general public.
Intake personnel shall extend the same courteous and helpful service to each entity.
Generates courtesy calls and data records to ensure compliance with policy and procedures.
Provides quality customer interaction with adherence to policy and procedures.
Maintain high quality standards while generating calls and resolving issues.
Ensures all conversation and data records are accurate and complete.
Effectively handling calls and meeting performance standards within one week of completing the training program.
Contributes to team effort by accomplishing related results as needed.

Customer Care Representative Job Qualifications:

High School or GED equivalent required. College education preferred, but not required.
Strong understanding of customer care processes and techniques.
Ability to work independently.
Ability to adapt to learning styles to meet the client’s needs.
Successful completion of new hire orientation and training.
Minimum of one (1) year customer service experience, preferred.
Excellent written, oral and interpersonal communication skills.
Excellent leadership and human relations abilities.
Exceptional listening, technical and analytical skills.
Ability to communicate clearly and professionally through both verbal and written skills.
Strong interpersonal communication skills and the ability to establish and maintain effective working relationships across all levels.
Ability to multi-task and complete tasks within deadlines.
Demonstrates ability to work well with employees and management.
Thrive in a high paced growth company with constant change.
Self-motivated; ability to function without continuous supervision in a fast-paced environment.
Ability to proficiently use a computer and various software packages.
Flexible; good time management; ability to manage multiple tasks.
Ability to work effectively in a highly confidential environment.
Ability to operate 10-key device.

Listing expires on Thursday August 1st, 2019