Office Manager

Job Summary / Overview:
The Office Manager position is full-time and provides administrative support to the Executive Director, Board of Directors, Advisory Board, and to both the Child In Need of Care (CINC) program and the Citizen Review Board (CRB) program. The hours are 9:00 AM to 5:00 PM Monday through Friday in the CASA office with some flexibility based on the needs of the program.

Success in the role is measured on:
• Data entry accuracy
• Communication with and among the program staff as well as the executive director, the Board of Directors, Board Committees and Advisory Board
• Communication with the community especially volunteers and donors
• Efficient supply management

Key Duties & Responsibilities:

• Mail pick up, processing, distribution, and drop off
• Point of contact for IT and office equipment purchase/issues/maintenance
• IT owner of access and system back up administration
• Order and distribute office supplies as needed
• Liaison with foster care contractor
• Meeting scheduling and room reservations as needed
• Create files for new assigned CASA cases and children
• Maintain list of open and close/destroy cases
• Dissemination of information to organization staff, volunteers, Board of Directors, Board Committees, and Advisory Board
• Manage information for new employee records, board orientation, board meetings, etc.
• Maintain directories of staff, Board of Directors and Advisory Board
• Data entry into CASA Manager for volunteer recruits and leads, in-service training offerings and attendance, as well as, new case assignments or children and volunteer monthly logs
• Maintain a list of CASA advocates and certified and decertified volunteers
• Maintain the hardcopy of the volunteer files
• Record statistics from monthly volunteer logs into CASA Manager
• Assist with volunteer recruitment as necessary
• Process background checks for staff, Board of Directors, and volunteers
• Manage and maintain records of the HHT events for future use
• Assist with Homes for the Holidays Tour (HHT) Committee and preparation for the event
• Other duties as assigned

Knowledge or Experience:
• Understanding of the foster care system, Department of Children and Families, court, or Court Appointed Special Advocates
• Ability to communicate concisely and clearly in writing
• Familiarity with data entry

Minimum Qualifications / Experience:
• Basic understanding of Microsoft Office Suite programs
• Organized and can take initiative
• Clerical support experience
• Understanding of general court process
• Pass a background check and have transportation with liability insurance

Education / Certifications:
• Office management experience or similar

Level of Managerial Experience (People) Required
• Little or no managerial experience necessary

Travel Requirements
• In City travel – primarily for office mail and supplies
• Infrequent out of City travel for staff development

Decision Making
• Supplies purchases and maintenance within budget expectations
• Input on administrative processes

CASA of Shawnee County is an EEO/AA employer and does not discriminate on the basis of race, color, religion, sex, age, creed, national origin, veteran status, physical or mental disability and sexual orientation.

Number of openings:

1

Compensation:

Hourly, plus vacation, sick and floating holiday

How to Apply:

Submit your resume and three professional references to CASA of Shawnee County at info@shawneecocasa.org or 501 SE Jefferson, Ste. 2002, Topeka, KS 66607-Attention Executive Director

Apply online here

Apply before this date:

11/16/2018